Smarter Systems and Delegating Until It Hurts

Published: April 2025 | Event Recap from Baffle Haus

Running a business is hard graft. No fluff, no filters—just the constant juggle of growth, client work, managing people, and trying not to drown in your inbox before lunch.

That’s why at Driven Business Club, we’re big on getting together for real, grounded chats. No motivational nonsense. Just business owners swapping stories, sharing struggles, and learning how to move forward—together. Our latest session at Baffle Haus was full of practical gold.

Let’s dive in.

P.S How is this ‘newly installed at Baffle Haus’ and very beautiful new Aston Martin DB10 for that work-based driven inspiration!

⏳ Time Management for Business Owners – The Struggle is Real

From productivity guilt to digital distraction, every entrepreneur in the room had their own version of the same problem: “How do I get it all done without losing the plot?”

💬 Alex (CFO-style accountant) shared how even with fixed monthly deadlines, managing the team and internal ops can feel like running two companies. He’s tried everything—Microsoft To-Do, notebooks, flagged emails—and is still searching for the perfect blend.

💬 Scott (ex-military, now IFA) gave us the quote of the day:

“Delegate until it hurts.”
His point? Don’t make assumptions about what your team can handle. Ask. Then back them up if needed. And whatever time you give a task—yep, that’s how long it’ll take.

💬 Sherona (efficiency queen) logs everything using Clockify and Toggl—even networking time. She’s all about auditing where your time really goes, prioritising what matters, and eating the frog first thing (if you know, you know).

💬 Karim (project management pro) shared how email templates and setting aside an admin day on Fridays massively streamlined his week. It’s not always about doing less—it’s about doing smarter.

💬 Paul (elegant infusions) and Kane (branding & creative) both mentioned how getting out of the house improves their mindset and momentum. Not all productivity happens behind a screen.

🔧 Top Productivity Tools and Tactics We Actually Use

Here’s what’s working for business owners right now:

• Microsoft To-Do – for daily task tracking
• Trello – great for managing client work visually
• Clockify / Toggl – track where your time really goes
• Calendar Blocking – structure your week by theme (admin, meetings, creative, etc.)
• Quick Wins First – clear the small stuff before tackling your deep work

🚀 Advice for Growing a New Business (That Actually Works)

For Scott, who launched his financial advice firm recently, the group shared solid, actionable advice:

• Kane uses LinkedIn search filters to find posts like “looking for a graphic designer” or “need financial advice” to proactively find leads.
• Sam recommended starting with your existing circles—friends, family, past colleagues—and offering value. Those small wins often snowball.
• Sherona talked about “Givers Gain”, a concept from another networking organisation called BNI — help others, and it comes back tenfold.

🧠 Understanding Learning Styles & Team Development

One standout theme was how we communicate and delegate based on how people actually learn:

• Karim is refining internal systems and looking at learning styles before automating.
• Scott suggested letting people reverse-engineer tasks—it’s how they used to train in the military.
• Sherona stressed giving people ownership—let them find their way to the result, then document it as an SOP.
• Huw reminded us that visuals, analogies, and checking in mid-process are key to better client conversations and training.

🌱 Final Thoughts: Simplicity Wins

The golden thread running through the session?

You don’t need to do more. You need to focus on what moves the needle.
Delegate with confidence. Audit your time. Automate the repetitive stuff.
And most importantly—don’t try to do it all alone.

This is what Driven Business Club is all about. Not just networking. Not just exchanging cards. But genuine connection, peer support, and helping each other win.

Listen to an AI-Generated Audio Summary

Want in on the next one?

If you’re a business owner, founder, or someone scaling up and doing the work to get there—we’d love to have you at the next Driven Business Club event.

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